Chart of accounts and approvals
The chart of accounts is your list of categories. Each category can have a monthly cap. When something would spend past a cap, it waits on the Approvals tab until you decide.
Chart of Accounts
- Open Chart of Accounts.
- If it's empty, pick a template and tap Apply template, then Add categories.
- To add your own, tap + Add Category. Give it a name and, if you want, a monthly cap.
- Each row has Edit and Remove.
Every report groups your numbers by these categories, so a clear list now saves work later. See bookkeeping best practices for how to choose them.
Approvals
Approvals holds requests that would spend past a monthly cap. This is different from team expense approvals, which are on the Expenses tab.
- Open Approvals.
- Filter with Pending, Approved, Rejected or All.
- Each request shows the estimated cost, category, spend so far this month, projected spend, monthly cap and reason.
- Tap Approve override to let it go through, or Reject to stop it.
If nothing is waiting, the tab says "No pending approvals". Nothing goes through without your decision.
Not yet
- Rules such as "receipt required over an amount" or limits per person. Today only the monthly cap per category is enforced.